What's Inside
Nine columns covering everything you need to know about a certification at a glance, pre-filled with example rows so it's clear how to use it.
| Employee Name | Location | Certification Type | Expiration Date | Status |
|---|---|---|---|---|
| Maria Gonzalez | Downtown - Store #12 | Food Handler Card | 2028-01-15 | Active |
| Ashley Kim | Northgate - Store #21 | Food Handler Card | 2026-08-01 | Expiring Soon |
| Daniel Reyes | Northgate - Store #21 | Food Handler Card | 2025-11-05 | Expired |
Full template also includes Position, Issue Date, Renewal Reminder Date, and Notes columns, plus blank rows ready for your own roster.
Where a Spreadsheet Starts to Break Down
This template works well for a single location or a small team. Past a handful of locations, keeping it accurate means someone manually checking expiration dates, chasing renewals, and re-uploading documents every time a certification changes — the exact busywork CertiFlow automates: expiration alerts, document verification, and one dashboard across every location instead of one spreadsheet per store. More on what to include and where a spreadsheet breaks down past one location.
Frequently Asked Questions
Do I need to sign up to download this?
No. Downloading the template is a direct CSV file, no email gate and no account required.
What are the nine columns in the full template?
Employee Name, Location, Position, Certification Type, Issue Date, Expiration Date, Status, Renewal Reminder Date, and Notes - everything shown in the preview above, plus three more not visible there.
How do I know when a certification is about to expire?
Nothing in the spreadsheet calculates this automatically - you have to check expiration dates against today's date and update the Status column by hand. That manual check is exactly what CertiFlow's expiration alerts replace once a spreadsheet stops scaling.